Here’s why you should be storing your business archiving documents 
Best practice around storing your important documents
Businesses, individuals, and legal firms have a lot of important documents lying around their premises. These can range from birth certificates and marriage certificates to financial records and employment contracts. However, storing these documents is not as simple as putting them in a box and hiding them under your desk. You have to know how to look after them properly to ensure that they are safe from damage and that nobody takes them without your permission.
Did you know you are required to keep records of all trade goods you declare to HMRC for four years? This is because of duty and tax purposes. Employment files and records should be kept whilst your employee is actively working for you and should be archived correctly if they leave. These files can be destroyed six years after they have been archived.
Using an offsite storage facility could be the answer
The benefits of business storage in Oxford are many. If you’re running a business, you’re going to want to keep at least some of your records for posterity and to look after your financial health. But how can you keep your business documents safe and secure where they can’t get damaged or lost? An offsite storage solution could be an ideal storage solution for a lot of businesses who want to keep important documents safe and secure.
One of the main benefits of using an offsite archiving storage facility is that you get your valuable office space back. If you are a business that has been running successfully for a number of years, you will know just how much space documents can take up. Endless rows of filing cabinets may line your walls, and yet you have no space for staff or a meeting room. Take back your office space by transporting your documents offsite to a secure storage facility.
Organising your archiving documents, so they are easy to find
Documents are one of the most important things in any business because they will help to prove what you have done and if you have followed the regulations that have been set by the government. That is why it is so important to store your documents in a safe place, where they will not be damaged, and you can easily find the ones that you need. The best way to store your documents is in a locked filing cabinet, where the documents are stored in folders. This is because it is a very simple way of storing and finding documents, and it is also a very efficient way of storing them.
Storing your documents in alphabetical order will no doubt be the most straightforward way of keeping them in check so you can find them at a later date. If you are planning on using an offsite storage facility, make sure you keep an inventory checklist of all the documents you have put into storage. Keep this file on a database and as a hard copy in your office, so if you cannot find a document you need, you can check the list and see if you may have archived it!
